Chapter Bylaws – North Houston Space Society a chapter of the National Space Society
NAME The name of this organization shall be ____ North Houston Space Society a chapter of the National Space Society ____ .
PURPOSE AND GENERAL REQUIREMENTS The purpose of the Chapter shall be the same as that of the National Space Society. No funds or assets of this Chapter may be used for any other purpose. The Chapter shall operate under the rules of the NSS Bylaws and Chapter Rules, and the Chapter Fiscal Year shall be the same as that of the NSS. Upon dissolution, all remaining chapter assets shall become property of the National Space Society.
MEMBERSHIP The membership in the Chapter consists of those persons who have agreed to become members, three of whom must be NSS members who have paid Society dues for the current year. The Chapter may collect chapter membership dues in amounts determined from time to time by the Board of Directors of the Chapter. The Chapter members may deny or withdraw a person’s membership in the chapter by a two-thirds vote of the chapter members present and voting or by proxy at a general membership meeting as long as a quorum exists. All chapter members will be encouraged to become members of the National Space Society.
MEETINGS There shall be at least one general membership meeting every year. All members shall receive a one week notice of the meeting in writing, in person, or by phone, of the time and place of the meeting. A general membership meeting may be called at any time by a majority of the Board of Directors, President, or a petition signed by 1/2 of the membership. Business may be transacted at any general membership meeting by a majority of those members present and voting unless otherwise specified. The first general meeting of the members will be on___1/6/2018_______. Society members and other persons who have agreed to form the Chapter shall be informed of the time and place of this meeting.
OFFICERS The Chapter shall have a minimum of 3 officers including President, Secretary, and Treasurer and shall not allow any person to hold a principal chapter office unless such person is a member of the NSS. A single person may hold the offices of Secretary and Treasurer. Officers and Board members shall be elected annually at a general membership meeting, and shall serve until their successors are elected. An officer may be removed from office by a majority vote of Chapter members present and voting at a meeting or by proxy, as long as a quorum exists, for which members were given at least one month advance written notice of such proposed removal. If an office or Board position becomes vacant, the remaining Board members may select a replacement from among the regular members of the Chapter to serve the remainder of the term. Duties of the Officers The President shall: preside at meetings of the membership and of the Board of Directors; administer all affairs of the Chapter, in accordance with the decisions of the Board of Directors and the membership; in addition to such other members of the Chapter as are from time to time designated by the Board of Directors, act as the official representative of the Chapter; sign all agreements to which the Chapter is a party; delegate those responsibilities and powers to other members of the Chapter as may be appropriate; at as liaison between the Chapter and the Society. The Secretary shall: maintain records of resolutions passed at all meetings of the membership and of the Board of Directors; keep the membership roll and provide a copy to any Board member or to the NSS if requested to do so; provide notice of meetings to the membership and the Board of Directors. The Treasurer shall: receive, record, and safeguard all monies paid into the Chapter; keep full and accurate books of account for all financial transactions of the Chapter; render a financial report or open the books for inspection when called upon by the Board of Directors or the NSS; pay all duly approved bill of the Chapter.
BOARD OF DIRECTORS All powers of the Chapter, except as otherwise explicitly provided in these Bylaws, rest in the Board of Directors. The Board of Directors my delegate the power to administer the affairs of the Chapter in specified areas of activity to such members as it finds appropriate or convenient. The Board of Directors shall consist of no less than three or no more than seven members elected annually at a general membership meeting. All Officers shall be Board members. A majority of the members of the Board shall constitute a quorum for-the transaction of business. A matter disposed of in a meeting conducted by telephone or mail will be considered acted upon when a majority of the Board has voted in the same way regarding the matter. Board meetings may be held by mail, by phone, or in person.
RATIFICATION AND AMENDMENT These Bylaws may be ratified or amended by a two-thirds vote of those present and voting at a duly called general membership meeting.